Head Start Employee Orientation and Onboarding Coordinator
Lebanon, KY
Contracted
Mid Level
JOB PURPOSE: The Employee Orientation and Onboarding Coordinator is responsible for developing, coordinating, and implementing onboarding and orientation programs to ensure all new Head Start and Early Head Start staff receive a consistent, effective, and engaging introduction to the organization. This role ensures new employees understand their responsibilities, agency mission, and program standards while promoting long-term retention and performance.
RESPONSIBILITIES AND DUTIES:
ADA
Reasonable accommodations will be made to perform essential job functions for any individual with a disability as long as the reasonable accommodation does not impose an undue hardship.
HIPAA
All employees are required to maintain the confidentiality of private information. All employees must strictly adhere to HIPAA standards that govern use of sensitive and confidential information. Failure to do so will result in disciplinary action, including termination of employment.
Equal Opportunity Employer
Central Kentucky Community Action provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, veteran status or genetics. In addition to federal law requirements, Central Kentucky Community Action complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Employment-At-Will
Your employment with Central Kentucky Community Action is a voluntary one and is subject to termination by you or Central Kentucky Community Action at will, with or without cause, and with or without notice, at any time.
RESPONSIBILITIES AND DUTIES:
- Develops and facilitates structured orientation sessions for all new staff, ensuring compliance.
- Collaborates with department managers to coordinate job-specific onboarding plans.
- Creates and maintains onboarding materials.
- Provides new employees with an overview of regulatory and safety expectations related to their roles.
- Coordinates with HR and HS administrative assistant to ensure all documentation, background checks, and certifications are completed.
- Establishes regular check-ins with new employees during their first 90 days.
- Creates a mentor/mentee schedule.
- Collects and analyzes feedback from new hires to improve orientation programs and inform continuous improvement.
- Collaborates with program leadership to support employee engagement and reduce early turnover.
- Works with leadership to ensure required training is delivered in a timely manner.
- Tracks completion of mandatory training and certification during onboarding.
- Ensures training aligns with the agency’s mission, Head Start/Early Head Start Performance Standards, federal and state regulations, and best practices in early childhood education.
- Maintains accurate and up-to-date records of onboarding and orientation activities.
- Ensures new employees understand confidentiality and sign all necessary agreements.
- Coordinates with administration and center managers to ensure center-level orientation is conducted thoroughly and documented properly.
- Develops and maintains a schedule for regular policy and protocol reviews.
- Directs and oversees the implementation of periodic training sessions for center staff to ensure understanding and compliance with agency policies, procedures, and regulatory updates.
- Collaborates with Center Managers to deliver consistent, agency-wide communication and training related to new or revised policies.
- Ensures documentation of training completion is collected and filed.
- Monitors adherence to agency protocols across all centers and follows up on areas requiring retraining or clarification.
- Other duties as assigned.
- Experience in training, employee development, or onboarding is strongly preferred.
- Must pass all required background checks.
- Valid First Aid/CPR certification (or ability to obtain).
- Strong organizational and interpersonal communication skills.
- Ability to sit for long periods of time.
- Ability to lift up to 20 lbs.
- Sufficient mobility to travel between sites.
- Dexterity for clerical tasks.
- High school diploma or equivalent required.
- Related degree preferred and/or Head Start/Childcare management experience of 5+ years.
ADA
Reasonable accommodations will be made to perform essential job functions for any individual with a disability as long as the reasonable accommodation does not impose an undue hardship.
HIPAA
All employees are required to maintain the confidentiality of private information. All employees must strictly adhere to HIPAA standards that govern use of sensitive and confidential information. Failure to do so will result in disciplinary action, including termination of employment.
Equal Opportunity Employer
Central Kentucky Community Action provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, veteran status or genetics. In addition to federal law requirements, Central Kentucky Community Action complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Employment-At-Will
Your employment with Central Kentucky Community Action is a voluntary one and is subject to termination by you or Central Kentucky Community Action at will, with or without cause, and with or without notice, at any time.
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