Assistant Director of Community Services/HEAP
Elizabethtown, KY
Full Time
Mid Level
JOB PURPOSE: The Assistant Director of Community Services is to provide program management assistance to the Community Services HEAP Director and County Coordinators throughout the eight-county area. Duties and responsibilities include day-to-day support, communicating effectively with low-income individuals and the public regarding Agency programs and services and demonstrating sensitivity to the needs of service recipients.
RESPONSIBILITIES AND DUTIES:
Reasonable accommodations will be made to perform essential job functions for any individual with a disability as long as the reasonable accommodation does not impose an undue hardship.
HIPAA
All employees are required to maintain the confidentiality of private information. All employees must strictly adhere to HIPAA standards that govern use of sensitive and confidential information. Failure to do so will result in disciplinary action, including termination of employment.
Equal Opportunity Employer
Central Kentucky Community Action provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, veteran status or genetics. In addition to federal law requirements, Central Kentucky Community Action complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Employment-At-Will
Your employment with Central Kentucky Community Action is a voluntary one and is subject to termination by you or Central Kentucky Community Action at will, with or without cause, and with or without notice, at any time.
RESPONSIBILITIES AND DUTIES:
- Assists the Community Services/HEAP Director in the day-to-day operations and management of the Community Services Block Grant (CSBG) Program of the agency when the Community Services/HEAP Director is not available.
- Assists County Coordinators in carrying out Community Services/HEAP programs in compliance with program regulations and eligibility guidelines.
- Must travel throughout the eight-county area to fill in, provide office coverage and take applications.
- Assists in preparing reports for Community Services programs and performing data entry as necessary for all programs.
- Monitors and tracks all LIHEAP data to ensure transmittals are received daily and submitted to finance for payment.
- Leads vendor recruitment for LIHEAP and CSBG Programs.
- Assists with grant preparation and submission.
- Assists with CKCAC, CSBG, and LIHEAP monitoring, as needed.
- Arranges for necessary county or community groups meetings and prepares written minutes or records of each meeting.
- Assists CSBG program in personnel related matters. Assists in the recruitment, hiring, onboarding, and evaluation processes for the CSBG program, as directed by Community Services/HEAP Director.
- Maintains confidentiality of employee information, client service activities, and program information.
- Attends meetings and conferences, as required.
- Skills in gathering information, compiling data and preparing reports.
- Represents agency in a positive manner to the general public within the community.
- Cooperates with other Agency programs to advance Agency mission.
- Other duties as assigned.
- Ability to understand and follow written and oral instructions.
- Must have the ability to exercise sound judgment and to arrive at a solid conclusion.
- Skills in oral and written communication.
- Utilizes training, technical assistance, and feedback to enhance or improve performance.
- Should be sympathetic to the needs of the low income and have the ability to relate to low-income people.
- Able to sit or stand for long periods of time and lift 40lbs.
- Must be computer literate and have working knowledge of basic computer software such as Microsoft Office including Word, Excel, and PowerPoint.
- Must be knowledgeable of basic office procedures and have the ability to operate basic office machinery.
- Must have good organizational skills and experience working with the public.
- Must be multiple task oriented.
- Must have access to automobile and have current Kentucky driver’s license.
- Must be free from communicable disease.
- High school diploma or equivalent (required).
- Post-secondary education and supervisory experience of five or more staff highly desired.
JOB LOCATION:
This position’s main office location will be based in either Lebanon, KY or Elizabethtown, KY.
ADAThis position’s main office location will be based in either Lebanon, KY or Elizabethtown, KY.
Reasonable accommodations will be made to perform essential job functions for any individual with a disability as long as the reasonable accommodation does not impose an undue hardship.
HIPAA
All employees are required to maintain the confidentiality of private information. All employees must strictly adhere to HIPAA standards that govern use of sensitive and confidential information. Failure to do so will result in disciplinary action, including termination of employment.
Equal Opportunity Employer
Central Kentucky Community Action provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, veteran status or genetics. In addition to federal law requirements, Central Kentucky Community Action complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Employment-At-Will
Your employment with Central Kentucky Community Action is a voluntary one and is subject to termination by you or Central Kentucky Community Action at will, with or without cause, and with or without notice, at any time.
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